what is telework eligible

131 M Street, NE View DOI remote work policy and guidance. The employee used to telework and their official duty station was Washington, DC, as indicated on their SF-50. The duty station does not change because the employee was approved a temporary exception. In March 2022, the Workplace Flexibilities Agreement was finalized. The supervisor approves. Official websites use .gov <> Yes. information only on official, secure websites. Employees may not remove furniture from USDA facilities without written permission. (See Question 6.). Although telework is only one of the workplace flexibilities highlighted in the memorandum, the focus of these efforts provide additional momentum for building upon the requirements of the Telework Enhancement Act of 2010 (the Act). The agency worksite is within the local commuting area of the employees official duty station (the local commuting area for that agency is 50 miles and the agency worksite is 48 miles from the employees home). Many federal jobs offer the option to work from home and from an office location. However, in some situations, working at home may be the only effective option for an employee with a disability. Agencies in need of surplus furniture can contact Central Excess Property Operation (CEPO) at 301-394-0400 for a list of excess property. Yes. USAJOBS does not provide direct phone support. 1-800-669-6820 (TTY) Who is eligible to telework? If the employee is authorized to work remotely, then their duty station changes to Houston, TX. Whether to grant remote worker status is within the agencys discretion. The purpose of this document is to accompany DR 4080-811-002, Telework and Remote Work Programs, to provide answers to the most frequently asked questions related to telework and remote work. Additionally, if you are using assistive technology and would like to be notified of items via alert boxes, please, This website uses features which update page content based on user actions. This document should also be used in connection with USDA Future of Work Frequently Asked Questions (PDF, 384 KB), which includes many related issues and provides the most up to date information regarding the planning process for re-entry and post-reentry personnel policies and work environment. Eligibility is determined by the employee or Service member's respective commander or supervisor consistent with. 1-800-669-6820 (TTY) What happens if the schedule needs to be changed by the manager or by the employee? Yes. What will the weekly/monthly telework schedule be? Stewarding Conservation and Powering Our Future, Toggle Dyslexia-friendly black-on-creme color scheme, DOI Bureau/Office Telework & Remote Work Coordinator. A .gov website belongs to an official government organization in the United States. Specific situations related to family member status, such as divorce, reconciliation, sibling care issues, spousal placement (dual career), etc. The Americans with Disabilities Act (ADA) requires employers with 15 or more employees to provide reasonable accommodation for qualified applicants and employees with disabilities. In 2021, there are 54 General Schedule (GS) locality pay tables (53 specific areas plus the Rest of U.S. (RUS) table). When these flare-ups occur, they sometimes prevent an individual from getting to the workplace. How to find jobs that offer telework The employees elderly parent has been diagnosed with a terminal illness with only a few weeks to a few months to live. This website also provides guidances on many other aspects of the ADA. In the definitions section of the Act (Sec. Refer to your agency policy or appropriate collective bargaining agreement to determine what your agency core hours are. The telework agreement provides a framework for the discussion that needs to take place between the manager and the employee about expectations. (See Federal Register Vol. Several months later, the employee no longer wants to work out of their apartment and would prefer to work out of an office. Telework denial or termination decisions should be based on the operational needs of the . However, an employer is not obligated to adopt an employee's preferred or requested accommodation and may instead offer alternate accommodations as long as they would be effective. Additionally, if you are using assistive technology and would like to be notified of items via alert boxes, please, This website uses features which update page content based on user actions. * An urgent circumstance is one that demands immediate action, e.g., an unforeseen situation affecting a USDA employee and the presence of the employee is needed in a different locality pay area to resolve a personal or medical emergency or to assist a family member during a personal or medical emergency. What are the expectations for availability by phone, email, etc.? No. The request to telework is approved and the supervisor approved a temporary exception from the requirement of having to report to their official duty station (their home in Bismarck) twice a biweekly pay period. The employee leaves their home at 10:15am and drives from their home to the agency worksite. However, agencies can require employees to report to the office on an occasional basis as needed to carry out the functions of their jobs. Remote workers generally should not have an assigned or dedicated workspace at the agency worksite. Managers should also review the agency's collective bargaining agreement(s) and telework policy to ensure they meet any applicable requirements. Movement to a position in a new occupational series, or to another position in the same series; Assignment to a position that has been redescribed due to the introduction of a new or revised classification or job grading standard; Assignment to a position that has been redescribed as a result of position review; and. More, Better, and New Market Opportunities, Reasonable Accommodations and Personal Assistance Services, 2021 Guide to Telework and Remote Work in the Federal Government, Official Worksite for Location-Based Pay Purposes, Chapter 14 - Promotions, Changes to Lower Grade, Reassignments, Position Changes and Details, The Use of Flexible Work Schedules in Response to COVID-19, 3 FAM 2370 Domestic Employee Teleworking Overseas (DETO), Staying Organized While Working Remotely or On-Site, Managing Remote Teams: Setting Expectations, Behaviors, and Habits, Leading Remote Projects and Virtual Teams, Leveraging Virtual and Hybrid Teams for Improved Effectiveness, Building Your Visibility Online as a Remote Leader, How to Create and Run a Brilliant Remote Workshop, How to Be an Adaptable Employee during Change and Uncertainty. The employee is affected by an emergency which temporarily prevents them from commuting to their official worksite. For teleworkers, their official duty station is the agency worksite (e.g., Main Interior Building) as they are expected to report to the regular worksiteat leasttwiceapay period. Equal Employment Opportunity Commission. Agencies have discretion to create their own form and are encouraged to contact OHRM for a template they can use to ensure all reporting requirements are captured. 3 0 obj Federal positions appear more attractive to potential recruits. An employee lives in York, PA and their agency worksite is in Washington, DC (95 miles away). How is a telework agreement terminated by management or an employee? Examples include but are not limited to the following: 1) an employee has a short-term need . No. As such, managers should familiarize themselves with these guidelines and also with their agency's policy on equipment. An employee-requested relocation to a remote work location is for the employees own convenience and benefit and an agency may not pay relocation expenses to a new remote work location. This position is designated for telework under Government Code section 14200 for eligible applicants residing in California and may require reporting to headquarters or field offices and facilities to fulfill operational needs. Yes. While telework and remote work should not be approved solely due to dependent care responsibilities, telework and remote work requests may not be denied based on the presence of dependents. Frequently Asked Questions, Work at Home/Telework as a Reasonable Accommodation, This document addresses the use of telework as a reasonable accommodation for individuals with a disability under the ADA, ADA, Rehabilitation Act, 29 CFR Part 1630, Employees, Employers, Applicants, HR Practitioners, Commissioner Charges and Directed Investigations, Office of Civil Rights, Diversity and Inclusion, Management Directives & Federal Sector Guidance, Federal Sector Alternative Dispute Resolution, www.eeoc.gov/laws/guidance/enforcement-guidance-reasonable-accommodation-and-undue-hardship-under-ada. All employees on a situational (ad hoc) telework agreement are considered to be continuously participating in a telework program, even if there Example (4). Managers should: For more information, review the Security & IT Guidance. Both the employer and the employee should be flexible in working out a schedule so that work is done in a timely way, since an employer does not have to lower production standards for individuals with disabilities who are working at home. If you are using assistive technology to view web content, please ensure your settings allow for the page content to update after initial load (this is sometimes called "forms mode"). Remote work may not at this time be mandated as a condition of employment for civilian employee positions without agreement from the employee. Yes. Background: This Instruction establishes HHS' policy on the various workplace flexibilities available to employees in the performance of their duties consistent with applicable law, regulation, and guidance from the Office of Personnel Management (OPM). Core hours are the designated periods of the day when all employees must be working. Yes. On September 15th, her husband received a job offer in a different area and they just found out they will have to relocate to San Diego, CA by September 30th. the Federal Employees' Compensation Act (workers' compensation), Location of the telework office (e.g., home or another alternative workplace), Equipment inventory (e.g., what the employee is supplying, what the agency is providing, and who is responsible to maintain it), A general list of job tasks that will be performed while teleworking, Telework contact information (e.g., what phone number to use on the telework day), Expectations for emergency telework (e.g. This technical assistance document was issued upon approval of the Chair of the U.S. The employee has a winter home in Phoenix, AZ and would like to work remotely from their home in Phoenix during the winter months. The employees official duty station is now Baltimore (not Washington, DC), they work from their home, and they do not report to the agency worksite on a regular and recurring basis. Remote work does not involve an expectation that the employee regularly reports to the agency worksite each pay period. to Nov. ($78,775) and paid from the Phoenix locality pay table from Dec. to May ($75,906). Technological advancements have also helped increase telework options. Many employers have discovered the benefits of allowing employees to work at home through telework (also known as telecommuting) programs. The success of an organization's telework program depends on regular, routine use by employees at all levels. The employees supervisor discussed the situation with management, evaluated the additional budget costs and time zone differences, and have determined this situation is an urgent circumstance and would be in the best interest of the employing agency to approve an exception to the 6-month requirement. Telework is a flexible work arrangement where employees perform their job duties at an approved alternate worksite. Performance issues of remote workers will be addressed in accordance with USDA and agency policies and regulations. The employee teleworks 8 days each pay period from her mothers home in Boise, ID so that her mom can watch her children while she works. l_zMKrnA(dKPBRg\cW?_pJxsu)~? For example, an employer may generally require that employees work at least one year before they are eligible to participate in a telework program. Employees are still eligible to travel, as needed, for work related business and/or supervisory-approved training and certification. These three years are usually the final three years of service, but can be an earlier period, if the basic pay was higher during that period. An employees official worksite is Washington, DC, as indicated on their SF-50. Remote is a workplace flexibility allowing an employee to work at an approved alternative worksite, within or outside the local commuting area of the agency worksite, with no expectation to report to the agency worksite on a regular and recurring basis. If the county does not show up under the locality pay area definition, then it will fall under the RUS locality pay table. Determining the correct pay table can be complex. The rate for a GS-9 step 3 on the special rate table is higher so the special rate table is used. Example (1). The U.S. Office of Personnel Management (OPM)offers online telework training, The U.S. General Services Administration (GSA), GSA Guidelines for Alternative Workplace Arrangements, Military Personnel and Civilian Employees Claims Act. The Act mandates that each teleworker and his/her manager must enter into a written telework agreement for every type of telework, whether the employee teleworks regularly or not. An employee may work at home only to the extent that his/her disability necessitates it. If an employee is authorized to work remotely, they receive the locality rate associated with the location of the remote worksite, which could be the same locality rate as the agency worksite, a higher pay locality rate, or a lower pay locality rate. The employee has been directed to report to the agency worksite in Washington, DC to attend a meeting. Contact your servicing Human Resources Office for assistance. Telework-eligible jobs are not the same as remote positions, which is a position where you work from home or an approved alternative worksite without a requirement to regularly go into an office. Please contact your servicing Human Resources Office with any questions. By "interactive," does this mean that training must be "instructor-led" or face-to-face rather than via computer? The change in duty station is approved and the employee now works remotely from her home in San Diego, CA. This should be reviewed and determined on a case-by-case basis. At 10am their supervisor calls and directs them to report to the agency worksite because of a critical work situation. 2 0 obj Managers should avoid distributing work based on "availability" as measured by physical presence. Yes. Although individual employees are responsible for complying with information security requirements, managers should work with employees to ensure they fully understand the relevant policies and procedures. The employee purchased an RV and wants to work remotely out of their RV, traveling to a different National Park each month. An employee is a GS-11 step 5 ($78,775) working remotely out of their home in Minneapolis, MN and is paid from the Minneapolis-St. Paul (MSP) locality pay table. Who is expected to telework in an emergency? (A few individuals may only be able to perform their jobs successfully by working at home full time.) If the remote workers position of record is located outside of the local commuting area of the agency worksite, then the employee is entitled to travel reimbursement each time the employee is required to travel to the office in person. After determining what functions are essential, the employer and the individual with a disability should determine whether some or all of the functions can be performed at home. 6502(a)(1)(C)) o require each eligible employee authorized to telework to enter a written telework agreement with their supervisor as a pre-condition to participation (5 U.S.C. Example (8). For example, sometimes the effects of a disability become particularly severe on a periodic but irregular basis. This website uses features which update page content based on user actions. Agencies considering remote work arrangements that occur outside the local commuting area should consider how often the employee needs to physically visit the agency worksite. For questions regarding the telework program, employees may contact their respective DOI Bureau/Office Telework & Remote Work Coordinator. No. All agencies must designate a Telework Managing Officer (TMO), who is the agency's primary contact for policy and program questions. An official website of the United States government. In these instances, an employee might need to work at home on an "as needed" basis, if this can be done without undue hardship. If the employees denial and/or termination are the result of a performance issue, the manager or supervisor should be able to demonstrate that: Additionally, the denial or termination should include information about when the employee might reapply, and if applicable, what actions the employee should take to improve his/her chance of approval. It is important to note that performance standards for teleworking employees must be the same as performance standards for non-teleworking employees. The Call for Telework Data (Call) provides an electronic form to facilitate systematic collection of agency telework data. Telework is a flexible work arrangement where employees perform their job duties at an approved alternate worksite. Purchases made through the Target Center are borne by the agency and can be delivered to the employees home by the contractor. Rate performance using the measurable objectives in the Performance Plan. The employees child has been diagnosed with severe asthma and allergies prevalent on the East Coast of the U.S. Reasonable accommodation is any change in the work environment or in the way things are customarily done that enables an individual with a disability to apply for a job, perform a job, or gain equal access to the benefits and privileges of a job. The employee has requested an immediate change of duty station to Prescott, AZ. An employees official worksite will depend if they are a teleworker or a remote worker. Secure .gov websites use HTTPS The federal government, one of the largest single employers in the U.S., similarly moved to telework. Telework Eligible means the work or training can be performed outside of the Center (i.e., the work or training is portable .). Employees must follow agency specific direction and work with their supervisor for approval and coordination, as needed. Employees under telework and remote work agreements play the most critical role in helping to ensure that work and dependent care responsibilities are successfully managed. The duty station is annotated in box 39 on form SF-50, Notification of Personnel Action, as required for locality pay requirements. Enhances the recruitment and retention of a high-quality, diverse workforce; Assists in providing reasonable accommodations to individuals with disabilities; Ensures the continuity of operations in an emergency; Improves morale by allowing employees to balance work and personal demands; and. Time taking care of dependents is not paid time. Employees should use the instructions provided in the FAQs for . USAJOBS is a Opens in a new windowUnited States Office of Personnel Management website. Who is eligible to work remotely? A position's suitability for telework is based on operational needs and the duties and responsibilities of the position as defined in the position description. Learn more about telework positions. However, if the employee continues to work out of their moms home in Boise and does not report to their Portland worksite at least 2 times per pay period, then an SF-52 is required to change their official duty station to Boise. If a new employee needs to work at home because of a disability, and the job can be performed at home, then an employer may have to waive its one-year rule for this individual. mission and operational needs of the organization change), or as a result of a performance issue. 1 0 obj For more information about your agency equipment policy for telework, please consult your agency telework policy, Telework Coordinator, or TMO. An employees office is located in Kansas City, but they have an agreement with their supervisor to work out of a satellite office in Springfield, MO. Remote work is generally defined as having your residence as your duty station, with no requirement for having an office space somewhere in an agency building. In addition, all agencies should have policies on information systems and technology security, and managers must ensure their equipment choices and telework agreements comply with these policies. But, in many other jobs some or all of the duties can be performed at home. The employee has an extended approved absence from work (e.g., on paid leave). To the extent possible, telework should be implemented strategically, taking into account the needs, work, and composition of the group. Reimbursements for travel expenses are made in accordance with the Federal Travel Regulations. The U.S. Office of Personnel Management (OPM)offers online telework trainingfor managers and employees. The Telework Indicator Code options are as follows: - Employee is eligible to telework-no telework agreement - Employee eligible-signed agreement, telework in emergency only - Employee is not eligible to participate in the telework program X - Employee eligible-duties of position not suitable for telework It is understood that eligibility will change over time. Checklist For The Virtual Shift. The employee is expected to return to their official worksite in Washington, DC by the date listed on their reentry notice, unless the temporary exception still apples. x\on~ If an employee requested and was approved to work remotely but later decided it was not a good fit and would like to return to working at the agency worksite, they would need to submit a written request and obtain approval from their supervisor. Telework is a work arrangement that allows an employee to perform work, during any part of regular, paid hours, at an approved alternative worksite (e.g., home, telework center). The employee regularly performs work within the same geographic area covered by the locality pay table, therefore, the duty station remains unchanged. The employee was directed by their supervisor to report to the agency worksite on Friday to attend a meeting from 8am to 4:30pm. The employer and employee also need to discuss how the employee will be supervised. Any unsaved data will be lost if you allow the session to expire. General information about reasonable accommodation can be found on EEOC's website, www.eeoc.gov/laws/guidance/enforcement-guidance-reasonable-accommodation-and-undue-hardship-under-ada (Enforcement Guidance on Reasonable Accommodation and Undue Hardship Under the Americans with Disabilities Act; revised 10/17/02). endobj The process begins with a request. Employees are compensated based on the location of their official worksite. Is the employee allowed to substitute his/her telework day? Employee/Service member eligibility to telework is not an entitlement. An official website of the United States government. Yes. Generally speaking, you will need to find the set of pay tables that apply to your position and then find the locality area. Telework should be implemented strategically, rather than piecemeal as is often the case. Supervisors should review available training within AgLearn and Telework.gov to decide which training meets the training needs for their employees. In other instances, the nature of a disability may make it difficult to predict precisely when it will be necessary for an employee to work at home. Contact OCIO for further guidance. Managers and TMOs are encouraged to keep copies of all telework agreements on file. Cite DR 4080-811-002. After much discussion, the agency decides that this situation qualifies as an urgent circumstance and it is in the best interest of the agency and the employee to make an exception to the 6-month rule and allow the employee to immediately relocate to Prescott, AZ. Absent urgent circumstances, employee requests to change their remote work location or remote work arrangement is limited to once every 6 months. Employee has not been officially disciplined for AWOL (absence without leave) for more than 5 days in any calendar year period. Additionally, GSA provides basic recommendations for the equipment and support that an agency may provide employees. Managers and supervisors should make it a point to regularly participate in telework in order to lead by example and be comfortable in dealing with the dynamics of managing in a telework environment. Prior to beginning a telework agreement, employees and supervisors must complete required training. Both the supervisor and the employee play important roles in ensuring dependent care responsibilities do not negatively impact work performance. The remote worker has requested to temporarily telework from their parents home in Raleigh, NC for 4 months. The rate on the GS Atlanta locality pay table for a GS-9 step 3 is $60,048. Individuals who areexpected or anticipated to telework in an emergency situation, including managers and supervisors, should be encouraged to telework with some frequency under non-emergency circumstances. This meant that 2020 offered agencies a great chance to measure the benefits of telework. For some people, that may mean one day a week, two half-days, or every day for a particular period of time (e.g., for three months while an employee recovers from treatment or surgery related to a disability). If the employees work involves recurring travel or their work location varies on a recurring basis, the employee does not need to report to the agency worksite two times per pay period as long as they regularly perform work within the locality pay area for that worksite (the geographic area that is covered by that locality pay table). This document is intended only to provide clarity to the public regarding existing requirements under the law or agency policies. Who provides technical assistance in the event of equipment disruption? A request to change a remote work arrangement is limited to once every 6 months (absent urgent circumstances, e.g., exigent work situation or personal hardship). Movement to a different position at the same grade but with a change in salary that is the result of different local prevailing wage rates or a different locality payment. endobj If this is a requirement, the intent of the safety checklist must only be for program purposes, such as acquainting the employee with workplace safety. The position is advertised as a remote work position with a duty station negotiable upon selection. Data Call Under the Telework Enhancement Act of 2010, Public Law 111-292 (the Act), agencies are required to report telework data to the U.S. Office of Personnel Management on an annual basis. Management expectations for performance should be clearly addressed in the employee's performance plan, and the performance plan should be reviewed to ensure the standards do not create inequities or inconsistencies between teleworking and non-teleworking employees. An employee who is both eligible to telework and has an approved written telework agreement in place. A GS-0810-9 step 3, General Engineer, living in Peachtree City, GA, wants to find the pay table that applies to their position. The following basic steps will helpmaximize the benefit of telework for you and your workgroup, minimize any potential administrative burden, and set the stage for your employees to be successful. What happens if a telework day falls on a Federal holiday? Information security includes protection of sensitive "hard-copy" files and documents. Yes, but under very limited and temporary circumstances. The employee must report for a full workday, 2 times per pay period. info@eeoc.gov An employee must account for missed core hours (if permitted) with leave, credit hours, or compensatory time off or; with supervisory approval, work the core hours at another time (within the same workday) or on another day within the pay period. Example (3). Fayette County falls under the Atlanta-Athens-Clarke County-Sandy Springs, GA-AL locality pay table. Example (1). % A supervisor and their staff report to the agency worksite each Monday, Wednesday, and Friday to facilitate in-person meetings, needs of collaboration, training, etc., that is needed to deliver on the mission of the agency. The TMO should also be alerted regarding denials or terminations and copies provided to him/her as well. The employee is not required to report to their worksite in San Francisco twice per pay period and an SF-52 is not required to change the official duty station because a temporary exception under 5 CFR 531.605(d)(2) was authorized. The contents of this document do not have the force and effect of law and are not meant to bind the public in any way. The ADA does not require an employer to provide a specific accommodation if it causes undue hardship, i.e., significant difficulty or expense. Employees must be aware that their official duty station and rate of pay may change if they become a remote worker. 6121(6). Administrative supplies (paper, pens, stapler, etc.) This has allowed federal agencies and employees to continue their missions, maintain operations, and serve the public during this crisis. Agencies should evaluate the travel costs associated with this requirement before approving any remote agreements. Even though the employee moved to a different city that is covered by the same pay locality table, the supervisor must still submit a personnel action to change their official duty station from Baltimore, MD to Edgewood, MD. What time, including time zone, do jobs expire. Continuation of telework will interfere with remediation of the standards such as the employees ability to attain or return to fully successful performance.

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