opm telework two days per pay period

A teleworker must be regularly scheduled to work on a Sunday in order for that employee to be eligible for the 25 percent Sunday premium pay. For more information, please see: https://www.opm.gov/policy-data-oversight/pay-leave/work-schedules/fact-sheets/credit-hours-under-a-flexible-work-schedule/. The official worksite for an employee covered by a telework agreement is the location of the regular worksite for the employee's position (i.e., the place where the employee would normally work absent a telework agreement), as long as the employee is scheduled to report physically at least twice each biweekly pay period on a regular and recurring basis to that regular worksite. organization in the United States. Cookie Notice Travel reimbursement: Transportation expenses in and around the agency worksite and alternative worksite may be reimbursed as a local travel expense in accordance with agency policy. The agency has established a 50-mile official station radius surrounding the agency worksite for local travel reimbursement. Due to the expanded flexible hours, the employee can complete the 80-hour biweekly work requirement on Thursday through Saturday without needing to take leave or other time off. By rejecting non-essential cookies, Reddit may still use certain cookies to ensure the proper functionality of our platform. (An agency may limit the number of basic work requirement hours an employee may work on a daily basis or in a workweek.) State of Kentucky Payroll Calendar 2023. A maxiflex work schedule is a type of flexible work schedule (FWS) that, when combined with telework, provides the most flexibility to employees who need to address the dual demands of work and caregiving, as well as other personal responsibilities in response to COVID-19. However, special rules apply to night pay for FWS employees. A full-time employee must have 80 basic work requirement hours in a biweekly pay period. Find out about insurance programs, pay types, leave options, and retirement planning. Recovery from an injury or medical condition; Emergency situations preventing an employee from regularly commuting to the regular official worksite, such as a severe weather emergency or a pandemic health crisis. The supervisor must provide written notice and documentation to the employee if a rating on any critical element is below Level 3: Achieved Expected Results. Official websites use .gov (See 5 U.S.C. Basic Work Requirement The basic work requirement is the number of hours (excluding overtime hours) that an employee is required to work or is required to account for by leave or otherwise. An employee changes his or her place of residence to a distant location where commuting at least twice each biweekly pay period on a regular and recurring basis to the regular worksite is not possible (i.e., the employee no longer has a residence in the commuting area for the regular worksite and thus cannot reasonably be viewed as being part of the local labor market for the regular worksite). In the case of a telework employee whose work location varies on a recurring basis, the employee need not report at least twice each biweekly pay period to the regular worksite established by the agency as long as the employee is performing work within the same geographic area (established for the purpose of a given pay entitlement) as the employee's regular worksite. Diversity, Equity, Inclusion, and Accessibility, Classifying Federal Wage System Positions, Frequently Asked Questions for Hybrid Work Environment, Federal Workforce Priorities Report (FWPR), Federal Labor-Management Information System, Recruitment, Relocation & Retention Incentives. The core hours are 1:30 pm to 3:30 pm on each Thursday. 5546(a) and 5 CFR 550.171.) Those limits may include daily or weekly basic work requirements. The intent of this 2-part Guide is to help agencies leverage Telework and Remote Work in the Federal Government to better meet our human capital needs and improve mission delivery. Agencies may limit the number of hours an employee may work on a daily basis. If you are using assistive technology to view web content, please ensure your settings allow for the page content to update after initial load (this is sometimes called "forms mode"). Evacuation payments are made to employees or their dependents, or both, who are ordered to be evacuated from or within the United States and certain non-foreign areas in the national interest because of natural disasters or for military or other reasons that create imminent danger to the lives of the employees, their immediate family, or their dependents. 6123(a) and 5 CFR 550.114(b).) Alert box notification is currently enabled, please, Official Website of the U.S. Office of Personnel Management, follow this link to enable alert boxes for your session profile, follow this link to disable alert boxes for your session profile, Telework Managing Officers & Coordinators, Virtual Telework Fundamentals Training Courses, Telework and Performance Management Webcast Trainings, Offical Worksite for Location-Based Pay Purposes Fact Sheet, OPM Fact Sheet on Official Worksite for Location-Based Pay Purposes, 5 U.S.C. Because of the absence of core hours on one of the normal workdays, an employee may work fewer than 10 days in a biweekly pay period. (For example, an employee would not earn overtime for electing to work a 9-hour day within the basic work requirement of his or her FWS. Otherwise, for permanent remote telework arrangements, the official worksite must be reassigned to the telework location. The Director stated "OPM requires 2 days in office per pay period." HR, and Department Head knodded in confirmation that 2days per pay period is a OPM requirement. Information on an employee's entitlements to overseas allowances and benefits may be obtained from the Department of State's website. If an agency allows an employee to perform holiday work, the employee generally would be entitled to holiday premium pay - a 100-percent premium for up to 8 hours in a daily tour on a holiday. For more information on your IC-specific policy, please contact your Workplace Flexibilities IC POC. Yes, but not all nighttime hours will generate night pay. A teleworker must be regularly scheduled to work on a Sunday in order for that employee to be eligible for the 25 percent Sunday premium pay. Normal Flexible Hours: Monday through Friday, 6:00 a.m. to 6:00 p.m. Both leave and work scheduling flexibilities are not only to assist the employee in balancing his/her personal needs, but also to maintain productivity by allowing the employee to request to work around disruption in his/her work day. Typically, the same premium pay rules apply to employees who telework as to those employees who report to their regular worksites. There are 1.5 hours of work that must occur at night (between 6:00 p.m. to 7:30 p.m.) that the employee is required to work to in order to complete an 8-hour tour of duty. The employee whose official worksite is reassigned receives locality pay for the telework worksite, not the original worksite. 6123(a). For more information, see OPM's Fact Sheet on Sunday Premium Pay. Will Employee and Labor Relations need to concur as they do now with a performance assessment which results in the termination of a WFA? This type of work arrangement is becoming increasingly more common. Share sensitive information only on official, ), Compensatory Time Off in lieu of Overtime An agency may grant compensatory time off in lieu of overtime pay at the request of the employee under an FWS for regularly scheduled or irregular or occasional overtime hours of work. Indicate the number of days approved to telework per week, pay period or month (i.e. However, night pay is also paid for night work on a temporary assignment to a different daily tour of duty during the administrative work week. Diversity, Equity, Inclusion, and Accessibility, Locality pay: Since the employee performs work at the agency worksite at least twice each pay period on a regular and recurring basis, the employees official worksite for locality pay purposes is the location of the agency worksite in Washington, DC. An agency has approved the utilization of a maxiflex work schedule in response to COVID-19. Workplace Flexibilities Eligibility for contractors is a separate determination based on agreement between the contracting supervisor, federal supervisor, and contractor. The fact that an employee may receive lesser pay or benefits if the official worksite is changed to the telework location is not a basis or justification for using this temporary exception. If you are using assistive technology to view web content, please ensure your settings allow for the page content to update after initial load (this is sometimes called "forms mode"). Night pay is a 10 percent differential paid to employees for regularly scheduled work performed at night. Information on an employee's travel, transportation, and relocation benefits and entitlements based on his or her "official duty station" (as defined by the General Services Administration (GSA)) may be obtained from at GSA's website. Maxiflex Employees may vary starting and stopping (or arrival and departure) times on a daily basis during the established flexible hours. Credit hours are generated when accumulated hours exceed the employees basic work requirement (i.e., 80 hours for a full-time employee) during a biweekly pay period. There are three categories of telework in the Department: core (which means you telework on regular, scheduled basis for a certain number of days every pay period); situational (which means you telework when you have special project but not on a scheduled basis); and emergency or continuity of operations (COOP) (this includes inclement weather,. The official worksite for an employee covered by a telework agreement who is not scheduled to report at least twice each biweekly pay period on a regular and recurring basis to the regular worksite is the location of the telework site (i.e., home, telework center, or other alternative worksite), except in certain temporary situations, as explain. Supervisors should communicate the flexibilities and work schedule(s) that are available to their employees, along with their expectations for employees electing to use any new flexibilities. Federal employees are prohibited from teleworking from an alternative location outside of the continental United States without official approval from the employees agency and the Department of State. In response to COVID-19, the agency has decided to expand its flexible time bands to allow greater flexibility for its employees. The agency cancels core hours that fall on a holiday. ) or https:// means youve safely connected to OPM's Fact Sheet on Night Pay for General Schedule Employees. 6502(a)(2)) o deny telework for employees handling secure materials inappropriate for telework or whose work requires on-site activity (except in an emergency as determined by the head of the . hZ]o6+|V@a M1xK0 (An agency may limit the number of basic work requirement hours an employee may work on a daily basissuch as, no more than 10 hours per day.) The initial evacuation payment may cover up to 60 days of pay, allowances, and differentials, including the period covered by the advance payment. Credit Hours Agency FWS policies may allow employees to earn credit hours. Only designated points of contact have access to the Call, and through it, agencies report employee teleworkparticipation, program characteristics, and outcomes related to telework implementation. An employee participates in an agencys maxiflex work schedule and typically begins the workday at 7:00 a.m., working an 8-hour day (plus a 30-minute unpaid lunch break), and ending the workday at 3:30 p.m. Teleworkis a flexible work arrangement where employees perform their job duties at an approved alternate worksite. paid leave); A period during which the employee is in temporary duty travel status away from the official worksite; or. A lock ( A lock ( When combined with telework, FWS can provide agencies with the flexibility to maintain safe social distance between employees in the workplace by reducing the percentage of employees who are in the office at any given time. (See 5 CFR 610.111(d).) Sunday Premium Pay An employee is entitled to Sunday premium pay for up to 8 hours of his or her basic work requirement based on electing to work flexible hours during a basic tour of duty that begins or ends on Sunday. An employee may also vary the length of the workday and the workweek. An employee, teleworking full-time due to COVID-19, participates in the maxiflex work schedule. An employee is teleworking full-time during COVID-19. A locked padlock The Call for Telework Data (Call) provides an electronic form to facilitate systematic collection of agency telework data. Under 5 U.S.C. Flexible Hours Flexible hours (flexible time bands) are those hours during which an employee covered by an FWS may choose to vary his or her starting or stopping times when teleworking (or times of arrival to and departure from the work site) consistent with the duties and requirements of the position. A .gov website belongs to an official government Evacuation payments may be made to cover a total of up to 180 calendar days (including the number of days for which payment has already been made) when employees continue to be prevented from performing their duties by an evacuation order. Just had a department meeting with our Director. Eligibility for telework is connected to the nature of the work and level of onsite presence required. Please note these examples are illustrative and not all-inclusive. Normally, an employee is entitled to night pay for the hours worked after 6:00 p.m. but, for employees with a flexible work schedule, night pay is based on whether the employee was required work nighttime hours to complete 8 basic work requirement hours in a workday. Telework is not a substitute for dependent care. The employee must account for any additional hours the employee typically works on the 8-hour holiday and would either need to take leave (or other time off) or work additional hours during the biweekly pay period to ensure the employee has an 80-hour workweek. If an employee is temporarily detailed to a position in a different location, the employee's official worksite and associated pay entitlements are not affected. However, during the implementation of the HHS Workplace Flexibilities policy, Division Directors (or their equivalent) and Executive Officers (or their designee) may require review and concurrence of telework eligibility decisions and ensure that first-line supervisor decisions for similarly situated employees are being made in an equitable fashion. If telework diminishes employee or agency performance, even after attempts to mitigate such diminishment have been attempted. For example, assuming there are no additional circumstances such as those described above that would make an exception appropriate, an agency should designate the employee's telework site as the official worksite in situations such as the following: The location of an employee's official worksite may affect other benefits. This schedule is being used to ensure that the agency maintains continuity of operations and successfully maintains its mission. Lock A .gov website belongs to an official government and our The agencys maxiflex schedule will have core hours on each Thursday from 1:30 to 3:30 p.m. and flexible time bands available from 5:00 a.m. to 12:00 midnight on Monday through Saturday. (See 5 U.S.C. Under the maxiflex schedule, this particular employee elects to work from 12:00 noon to 8:30 p.m. each day to complete an 8-hour tour of duty (after taking into account a 30-minute unpaid meal break from 3:00 to 3:30 p.m.). Has anyone had experience doing this? Yes, coordination with the Employee and Labor Relations Office is required if there is risk of termination of a WFA for performance reasons. Core day/hours: Thursdays, 1:30 p.m. to 3:30 p.m. An agency is allowing employees to telework full-time in response to COVID-19. 6121(6).) The OPM guidance on telework indicates that employees report to duty station "twice per pay period." Can this be two days in a row? IRS Telework Program 6.800.2 IRS Telework Program Manual Transmittal February 07, 2018 Purpose (1) This transmits the revised IRM 6.800.2, Employee Benefits, IRS Telework Program. Telework means working any part of . This Federal tax credit incentive program enables the new employees to gradually move from . A full-time employees basic work requirement must be completed by working on 5 workdays per week, 8 hours per day, 40 hours per week, and 80 hours per biweekly pay period. Box 17 Washington, DC 20044-0017 . A full-time employee must have 40 basic work requirement hours each week. U.S. The employee may not receive holiday paid time off for more than 8 hours even if the number of hours the employee might typically have worked on a day that is designated as a holiday exceed 8 hours. The agencys maxiflex schedule does not have more than 8 hours available for an employee to complete his or her 8-hour tour of duty during non-nighttime hours between 6:00 a.m. and 6:00 p.m. A full-time employee will receive holiday pay for 8 basic work requirement hours on the holiday during which no work is performed. To recruit and retain a highly skilled and diverse workforce for the NIH. Some positions are 100% electronic documents and there is never handling of hard copies. Per PMAP Policy, whenever supervisors observe employee performance that is less than the Achieved Expected Results level on any critical element, they must promptly initiate appropriate action such as counseling, increased feedback sessions, developmental opportunities, and assistance from the Employee andLabor Relations Office. See the Handbook on Alternative Work Schedules for more information at https://www.opm.gov/policy-data-oversight/pay-leave/reference-materials/handbooks/alternative-work-schedules/. However, if an employee has 8 or more hours available for work during daytime hours (i.e., between 6 a.m. and 6 p.m.) within agency-established limits on when basic work requirement hours may be performed, he or she is not entitled to night pay because he or she voluntarily elects to work during hours for which night pay is normally required (i.e., between 6 p.m. and 6 a.m.).Holidays A full-time employee who is relieved or prevented from working on a day designated as a Federal holiday is entitled to his or her rate of basic pay on that day for 8 hours. An FWS employee cannot receive more than 8 hours of paid holiday time off. As a minimum requirement, an FWS must have at least 2 core hours on each of 2 workdays within a biweekly pay period. Will working remotely impact my retirement annuity? Additional information on work schedules can be found at: https://www.opm.gov/policy-data-oversight/pay-leave/work-schedules/. A court-certified copy of the court order acceptable for processing directing OPM to pay you a portion of your former spouse's employee annuity. If an agency allows an employee to complete basic work requirement hours by working on Sunday, the employee generally would be entitled to Sunday premium pay - a 25-percent premium for up to 8 hours in a daily tour that includes Sunday hours. Territories are not foreign countries, and do not fall under State Department Chief of Mission authority. C - Frequent Regular Employee Home Employee teleworks from home at least 3 days per pay period on a regular, recurring basis. Situational Telework Agreement-A written telework agreement that is approved on a case-by-case basis and the hours worked are not part of a previously approved, ongoing, and regular telework schedule. Flexitour Employees select starting and stopping (or arrival and departure) times subject to agency approval. For more information on evacuation payments, please see OPM's Fact Sheet on Evacuation Pay. (See 5 CFR 531.605(d)(1).) The official worksite for an employee covered by a telework agreement is the location of the regular worksite for the employee's position (e.g., the place where the employee would normally work absent a telework agreement), as long as the employee is scheduled to report physically at least twice each bi-weekly pay period on a regular and recurring basis to that regular worksite. Review and concurrence of telework eligibility and approval for supervisory employees while their staff is onsite would rest with Division Directors (or their equivalent) and Executive Officers (or their designee). 202-606-1800. (Updated 03/25/2022) Employers may now choose to make same day electronic payments or schedule an electronic payment up to 30 days from the current date. Commuting expenses, regardless of where the employee begins his or her commute, are considered personal business and not official business for the Government. The Office of Personnel Management on Tuesday announced that it will end the use of maximum telework as part of the federal government's operating status next month, following President Biden's. An FLSA-nonexempt employee is compensated under FLSA only for overtime hours as defined in 5 U.S.C. Share sensitive information only on official, (See 5 U.S.C. Federal Relay Service. If an employee is authorized to receive relocation expenses under 5 U.S.C. organization in the United States. An employee is considered not eligible for telework if: For incumbent employees to be eligible to participate in a WFA for telework, they must be performing at least at the fully successful level (Level 3). Credit hours are hours that an employee elects to work, with supervisory approval, in excess of the employees basic work requirement under an FWS. A full-time employees basic work requirement must be completed by working on 5 workdays per week, 8 hours per day, 40 hours per week, and 80 hours per biweekly pay period. (See 5 CFR 531.605(a)(3).). Please note, the maxiflex scenarios listed within this fact sheet are illustrative and agencies may devise other types of maxiflex work schedules under their internal FWS policies. (See "Duty Station" blocks 38 and 39 of the Standard Form 50 showing the city/county and state in which the official worksite is located.). This arrangement does not disturb a person's pay or benefits. Under limited and temporary circumstances, a supervisor may permit an employee to telework without returning to the office twice per pay period, such as in a situation where an employee is temporarily recovering from an injury or other medical condition but is expected to return to a normal telework schedule upon recovery. (The agency head determines the number of basic work requirement hours in a biweekly pay period for a part-time employee.) Share sensitive information only on official, during the implementation of the HHS Workplace Flexibilities policy, Division Directors (or their equivalent) and Executive Officers (or their designee) may require review and concurrence of telework eligibility decisions and ensure that first-line supervisor decisions for similarly situated employees are being made in an equitable fashion. The .gov means it's official. Diversity, Equity, Inclusion, and Accessibility, Classifying Federal Wage System Positions, Frequently Asked Questions for Hybrid Work Environment, Federal Workforce Priorities Report (FWPR), Federal Labor-Management Information System, Recruitment, Relocation & Retention Incentives. Teleworkers and their managers should discuss and consider the implications of remote work arrangements so that everyone involved clearly understands the arrangement. A .gov website belongs to an official government The employee does not earn night pay for any hours worked after 6:00 p.m. because there are 8 hours available within the agencys established maxiflex time bands to be worked outside of the nighttime hours (6:00 p.m. to 6:00 a.m.) and no core hours are required during the night. (2) IRM 6.800.2 provides Servicewide policy and guidance on the IRS Telework Program. secure websites. ) or https:// means youve safely connected to A locked padlock If the agency policy had allowed an employee under the maxiflex work schedule to choose to perform holiday work, the agency would generally be obligated to pay a 100-percent premium for up to 8 hours of holiday work. The official worksite for an employee with a telework agreement who is not scheduled to report at least twice each bi-weekly pay period on a regular and recurring basis to the regular worksite is the location of the telework site (e.g., home or other alternative worksite), except in certain temporary situations. (See 5 U.S.C. However, DETO rules do not apply to employees working from a U.S. organization in the United States. 5545(a) and 5 CFR 550.121-550.122). Employee Benefits Section 2. If the employee is disciplined for misconduct, receives a performance counseling memorandum and/or is on an Opportunity to Demonstrate Acceptable Performance. Eligibility for per diem is based on FTR 301-11.1. Agencies must also pay night pay for any nonovertime work performed between 6 p.m. and 6 a.m. during designated core hours. Employees are also permitted to telework full-time in response to COVID-19. Remote work can help organizations recruit new employees with hard-to-find skillsets, or retain current employees who move due to spouse relocation or other life events. The maxiflex schedule will have core hours each Thursday from 10:00 a.m. to 2:00 p.m. (excluding a 30-minute unpaid lunch break) and flexible time bands starting at 6:00 a.m. and running until 10:00 p.m. available Monday through Friday. 6121(3).) For more information on FWS and other alternative work schedules, please see the FWS fact sheet at: https://www.opm.gov/policy-data-oversight/pay-leave/work-schedules/fact-sheets/alternative-flexible-work-schedules/, the Handbook on Alternative Work Schedules at: https://www.opm.gov/policy-data-oversight/pay-leave/reference-materials/handbooks/alternative-work-schedules/, and the fact sheet on the Use of Flexible Work Schedules in Response to COVID-19 at: https://www.opm.gov/policy-data-oversight/covid-19/opm-fact-sheet-the-use-of-flexible-work-schedules-in-response-to-coronavirus-disease-2019-covid-19/. Federal government websites often end in .gov or .mil. If the employing agency sets up telework arrangements for the employee, a temporary exception to the twice-a-pay-period requirement would be appropriate.

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